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Reception clerk, office needed in Canada by Sign A Rama 

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Reception clerk, office needed in Canada by Sign A Rama 

A Receptionist’s duties and responsibilities include greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. In addition, they maintain calendars for appointments, sort mail, make copies, and plan travel arrangements.

A Receptionist is a professional who manages the front desk of an organization. They are usually the first point of contact for customers. Receptionists also perform various administrative tasks.

  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
  • Answering screening and forwarding incoming phone calls
  • Receiving and sorting daily mail

Job details

  •  Location: 289 Rutherford Road South Brampton, ONL6W 3R9
  •  Salary: $$17.00 to $18.00HOUR hourly for 40 hours per week
  •  Terms of employment: Permanent employment
    Full time
  •  Morning
  •  Start date: Starts as soon as possible
  •  vacancies: 1 vacancy

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

What does a Receptionist do?

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.

Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order front office supplies and keep inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements and skills

  • Proven work experience as a Receptionist, Front Office Representative or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus

Job requirements

Languages

English

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
or equivalent experience

Experience

2 years to less than 3 years

Specific Skills
Send invoices; Schedule and confirm appointments; Record and relay information; Perform clerical duties, such as filing and sorting and distributing mail; Obtain and process information required to provide services; Greet people and direct them to contacts or service areas; Calculate billing charges; Answer telephone and relay telephone calls and messages; Receive and issue payments
Other Languages
Panjabi; Punjabi
Business Equipment and Computer Applications
Word processing software; Spreadsheet; MS Access; MS Excel; MS PowerPoint; MS Windows; MS Word; Database software; Accounting software; Electronic mail; MS Outlook
Additional Skills
Provide basic information to clients and the public; Order office supplies; Maintain work records and logs
Work Setting
Private sector; Retail/wholesale establishment/distribution centre
Transportation/Travel Information
Own transportation; Own vehicle; Valid driver’s licence; Public transportation is available
Work Conditions and Physical Capabilities
Fast-paced environment; Work under pressure; Repetitive tasks; Attention to detail; Sitting; Tight deadlines
Personal Suitability
Effective interpersonal skills; Flexibility; Team player; Excellent oral communication; Excellent written communication; Reliability; Organized
Screening questions
Are you currently legally able to work in Canada?; Do you currently reside in proximity to the advertised location?; What is your current field of study?; What is the highest level of study you have completed?; Do you have previous experience in this field of employment?

Who can apply to this job?

Only apply to this job if:

  • You are a Canadian citizen or a permanent resident of Canada.
  • You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

signarama1@on.aibn.com

Include this reference number in your application

062521

Advertised until

2022-06-30

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